College Planning & Management

AUG 2012

College Planning & Management is the information resource for professionals serving the college and university market. Covering facilities, security, technology and business.

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REAL-WORLD SOLUTIONS TechUpgrade University Streamlines Print Processes F rom Admissions to Financial Aid to Alumni Affairs, almost every aspect of a university relies on docu- ments. Tufts University was seeking ways to reduce operation costs, create simplifi ed application and order entry processes, and improve student services. According to Contract Administrator Kelly Sullivan, more than 170 print providers were involved 24 months ago. Each depart- ment was operating independently and the number of suppliers was unmanageable. With expenditures in excess of $5M in print, Tufts also realized it was not getting the best pricing based on the volume of print that it was procuring. The University knew that there was no single supplier that could do every- thing. As it reviewed the supplier base, it identifi ed six categories of print procure- ment from corporate identity (business cards and letterhead) to small jobs, and complex high-end offset work, including annual reports and books. The University sent out an RFI to all 170 vendors. That resulted in an RFP being forwarded to 72 companies, and the number of total suppliers was ultimately reduced to 10 organizations. Within the supplier's specifi ed category, these organizations offer effi cient operations and expertise to deliver the highest levels of quality, turnaround time, and service at the best price to the University. The selection was so effective that 90 percent of all spending is channeled through the 10 selected print service providers. Staples participates in the network and provides corporate identity materi- als, as well as digital printing. According to Kelly Sullivan, "The online tool for business cards, stationery, and letterhead is great. When someone orders business cards, they're on their desk in four days or less. Users like the online access to a partner." Sullivan went on to say, "Our departments have worked with Staples for a long time. They deliver our offi ce sup- plies and know the University community. Pricing is good and they deliver a quality product." CPM STAPLES STAPLESADVANTAGE.COM TECH SHOWCASE WHAT'S NEW + NOTEWORTHY Touchpanels Extron Electronics — Extron is now shipping its newly designed 7-in. TouchLink Touchpanels. The TLP 710MV mounts on a wall, lectern, or other fl at surface; the TLP 710TV is for a tabletop or VESA mount; and the TLP 710CV is the industry's fi rst fl ip-up 7-in. touchpanel. Digital Menu Board Philips Commercial Signage — The Philips 47-in. BDL4771V is part of an expanded line of commercial-grade displays built for menu board applications. It is feature rich, including: In Plane Switching (IPS) LCD panel for vivid and rich picture quality; DVI Loopthrough technology to daisy-chain multiple displays; and Heat Management and Asset Life Tracking and more. Paper Shredder Security Engineered Machinery — The Model 344 High Security Paper Shredder exceeds current government requirements for the destruction of top-secret/classifi ed data. Already evaluated by the National Security Agency and listed on the NSA/ CSS 02-01 Evaluated Products List for high-security paper shredders, the Model 344 reduces paper to miniscule 0.8 mm by 2.5 mm particles. New Projectors Casio America, Inc. — Weighing in at only fi ve pounds, the six new SLIM projectors are 1.7-in. high, making them the thinnest high brightness projectors in the industry. With a wide-angle 2X power zoom lens allowing an extensive range of projection distance, the refreshed SLIM series sets the standard for mobile projection. AUGUST 2012 / COLLEGE PLANNING & MANAGEMENT 53

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