College Planning & Management

JUN 2013

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GettinG into ColleGe, today System components include the lock and embedded reader wired through an electronic power transfer or a patented McKinney PoE Hinge through an Ethernet cable to a PoE switch. The switch connects to the school's network. The lock and embedded reader of the system communicate with a nearby WiFi or wireless router, which then connects to the network. The capabilities of the WiFi-enabled lock and reader system are the same as the wired P1s. Options include a keypad on the integrated lock that can operate as a second authentication factor for higher security doors. Department. "With one system, the student texts "Open MyDoor" to a unique number that we've provided. The system associates that number with the student's room assignment and signals the reader to open the door." Open MyDoor doesn't require a smartphone, just a phone that can text. The second system, Mobile ID, which requires an Android or iOS smartphone, will open any door — the student's residence, the gym, a lab in a science building, even the gate to the parking lot. "When students open the Mobile ID app, they see a list of all the doors they have opened with their regular ID card," Makowski Smartphones as Key-phones says. "They select the door they want to open from the list. The During an average semester at the Illinois Institute of Techsystem ties the GPS location of the reader to that of the students. nology (IIT) in Chicago, campus housing administrators receive They have to be reasonably close to the door — they can't open about 350 calls from students who had locked themselves out of a door from across town. To open the door, they simply swipe a their rooms. About 150 of those calls refnger across the screen." quired cutting a new key. The rest required Once a student has apThat sends a message to a server that a University employee to spend time letting reader plied to a college and signals theID also to unlock the door. the student into the room. Mobile handles campus-vending been admitted, today's tasks and point-of-sale debit transactions, "A new key can cost $30 to $40," says Bob Lemley, software development director new access control but it doesn't work on credit-card networks. with Ithaca, NY-based The CBORD Group, Designed as backups for the student ID technology can make Inc. "The charge covers re-keying the lock card, the two mobile access systems are and reissuing keys to everyone living in the it easy to actually get another reason expensive lockouts have room — usually two people." plummeted at IIT. Students may lose ID into college. Since IIT installed a CBORD CS Access cards, but they rarely lose their phones. electronic card access system, lockouts have plummeted to fewer than 10 per semester. The improveAutomated Privileges ment stems from replacing metal keys with cardkeys — backed Provisioning access cards to open residence doors and other up by mobile phones enabled as key-phones. doors around campus and to access meal plans and debit ac"We have two mobile electronic key systems," says Greg Macounts for vending and laundry is a time-consuming task. Today's kowski, director of technical services in IIT's Auxiliary Services advanced access control systems automate all of that. IIT uses three CBORD systems for access control, provisioning management, and housing management to do this. w i t h i n p r ox i m i t y "In the past, arriving students checked in, had an ID card printed, and went to the housing offce to have the card encoded for access to various doors," says Makowski. "Today, students receive their ID cards at summer orientation. When they arrive on campus, they can go directly to their rooms and card in — the access control software checks the student's address with the housing management software. If the student is trying to get into the right room, the system opens the door." The next big thing in mobile access may be near feld communication "Our system will integrate with other housing management (NFC), a smartphone standard installed during manufacturing. An app systems, too," adds Lemley. "It can automate the provisioning enables an NFC smartphone to work like a proximity access card. of virtually every door a student needs to open, as well as room CBORD is testing two NFC systems. "We have NFC deployments at the changes, temporary room assignments, meal plans, parking, you University of San Francisco and at Villanova University," says Bob Lemley, name it." CBORD's software development director. "Villanova is using both Mobile Once a student has applied to a college and been admitted, ID and NFC." today's new access control technology can make it easy to actually Phones enabled with NFC can also use credit and debit card apps to get into college. CPM carry out fnancial transactions. CPM Near Field Communication 38 COLLEGE PLANNING & MANAGEMENT / JUNE 2013 www.PLANNING 4EduCATION.COM

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