College Planning & Management

FEB 2013

College Planning & Management is the information resource for professionals serving the college and university market. Covering facilities, security, technology and business.

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R E A L -WOR LD S OLU T IONS TechUpgrade Schools Convert to ECM Solution R equiring a more robust and flexible enterprise content management (ECM) solution, numerous colleges and universities have made the decision to convert to OnBase from Singularity, an ECM solution acquired by Hyland Software in 2010. Providing more powerful workflows and real-time integrations with student information systems, OnBase also allows schools to scale their solutions across the campus and higher education systems. These expansion efforts are supported by additional solutions for areas such as graduate admissions, accounts payable, and athletics that are not available with Singularity. In addition, these new OnBase users will now have mobile access to their content and processes from Android, Blackberry, iPhone, and iPad devices. When the University of Central Oklahoma (UCO) converted to OnBase, it needed an ECM solution powerful enough to integrate with its student information system, Banner by Ellucian, but flexible enough to be used across the campus. By converting to OnBase, UCO integrated with Banner across five departments and seamlessly transitioned over 1M enrollment management, purchasing, payroll, and employment services documents without any disruptions. "I don't think we really had any downtime at all," says Cari Roberts, applications administrator at the UCO. "We turned off Singularity on Friday afternoon and on Monday we were using OnBase." Successfully converting more than 400 organizations over the past 10 years, Hyland's expert conversion team utilizes a proven conversion methodology, performing a complete test-run conversion to eliminate surprises during the production conversion. The conversion team also provides detailed reconciliation reports that account for 100 percent of the historical data. "One of the main reasons Columbia College experienced a seamless transition was because of Hyland's project manager, who drove the project by giving us plans, statements, action items, and updates during our weekly calls," says Alisa Buck, director of enterprise information systems at Columbia College. Now that Columbia College has a more flexible ECM solution, numerous departments on campus are scheduled to implement OnBase to help streamline their processes. "OnBase is truly a collaborative tool and we expect to see more and more benefits every year," says Buck. CPM HYLAND SOFTWARE HYLAND.COM/HIGHERED TECH SHOWCASE W H AT ' S N E W + N O T E W O R T H Y New Projectors Epson — The new PowerLite Pro G-series installation projectors ofers seven diverse projector models with advanced features such as edge blending, 360-degree installation, six optional lenses, and several connectivity options. Ranges from 4,500 to 7,000 lumens of color brightness and white light brightness with a single lamp. Cloud Projector Mitsubishi Electric Visual Solutions America, Inc. — Called a "cloud projector," the Mitsubishi WD390U-EST uses its built-in, thin-client function to serve as a dynamic display device. And because a computer isn't needed for new builds or technology upgrades, schools adapting this new kind of projector can save money in these tough economic times. Interactive Whiteboards Mobility Management Panasonic — New Panaboard SOTI Inc. — MobiControl UB-T880 Series of interactive whiteboards with an embedded PC ofer simplicity and versatility. The integrated Intel i5 2520M processor provides interactive message delivery and comes in two sizes — a widescreen 86-in. diagonal viewing surface and a 77-in. surface with 3:4 aspect ratio. for Education is a comprehensive mobility management solution for Information and Learning Technology (ILT) and 1:1 learning programs in K-12 and higher education segments. MobiControl for Education allows schools to not only manage their mobile assets, but also ensures the responsible use of mobile technology in the classroom. FEBRUARY 2013 / COLLEGE PLANNING & MANAGEMENT 53

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